Event Specific Terms & Conditions

Terms and Conditions

1.  Definitions

1.1  “Associated Parties” means the Event Organiser, its officers, employees, suppliers and/or sponsors

and/or persons for whom it is answerable.

1.2 “Conditions” means these terms and conditions of entry for the Event.

1.3  “Entry Fee” means the price of entry into the Event as set out in the Entry Form.

1.4 “Entry Form” means the website pages which must be completed in order to participate in the Event.

1.6  “Event” means the event named on the Entry Form.

1.7  “Event Category” means the different race categories or streams within the Event.

1.8  “Event Information” means any and all information provided by the Event Organiser in relation to the


1.9  “Event Organiser” means Everyday Adventures Limited, a company registered in England & Wales with

company registration number 09286289.

1.10  “Online Entry Portal” means the Event Organiser’s online registration system participants must use in

order to apply, register and pay for their entry to the Event.

1.11 “Parental Consent Form” means the form provided by the Event Organiser via the Online Entry Portal

to any Participants who will be under 18 years of age as at the date of the Event which must be signed by

the Participant’s parent or guardian.

1.12 “Participant” means the person named on the Entry Form who will be participating in the Event.

1.13  “Reserved Entry” means the Participant’s entry that has been reserved (either deferred from the

previous year or otherwise) for the following year subject to the Participant completing an Entry Form and

paying the applicable Entry Fee for such event within the stipulated time limits for such Event.

1.14 “Withdrawal” means once the Participant has received written (via email or post) confirmation from the

Event Organiser acknowledging the Participant’s request to withdraw from the Event.

2.  Acceptance of Conditions

These Conditions shall apply in place of, and prevail over, any terms or conditions (whether or not in

conflict or inconsistent with these Conditions) contained or referred to in any documentation submitted by

the Participant or in correspondence or elsewhere or implied by trade custom, practice or course of dealing.

A variation of these Conditions is only valid if the Event Organiser gives notice to the Participant in writing

in any official Event material or correspondence prior to the Event (including via email). The Participant

shall be deemed to have accepted these Conditions upon completion of the Entry Form.

3.  Participation

3.1  The Participant acknowledges that participation in the Event is physically strenuous. It is

acknowledged that participation in the Event will be physically demanding and the Participant is aware of

the nature of the Event and associated medical and physical risks involved.

3.2 The Participant agrees that: (i) he/she is physically capable of competing in the Event; (ii) he/she shall

be solely responsible for his/her actions; and (iii) the Event Organiser, its officers, employees, agents,

affiliates, associated companies, sponsors or medical advisers are not responsible for any injury or illness

that the Participant may suffer as a result of his/her participation in the Event (unless caused due to the

negligence of the Event Organiser). The Participant accepts that, should any medical or physical condition

arise prior to the Event which is likely to affect his/her ability to compete, the Participant will withdraw in

accordance with these Conditions. The Participant acknowledges the exclusion of liability and indemnity

provided in clause 6 of these Conditions.

3.3  The Participant agrees to abide by all applicable rules and regulations of the Event and any relevant

sporting governing bodies that may oversee the running of the Event. The Participant shall not be entitled

to a refund of the Entry Fee if he or she is disqualified from the Event as a result of an infringement of these

Conditions or any such rules and regulations. The Event Organiser and/or owners of the venue where the

Event is conducted are also entitled to impose additional Event rules upon the Participant from time to time

which will be provided or made available to the Participant and will form part of these Conditions. Any

relevant rules and regulations may be obtained from the Event website or upon request to the Event


3.4 The Participant must complete the appropriate registration process (if any) on the dates and at the

times as instructed in the Event Information, which will be issued by the Event Organiser before the Event.

3.5 The Event Organiser may introduce cut of times as it sees fit as part of the Event rules, being limits on

the time taken to complete sections of the Event (as decided by the Event Organiser at its discretion) to

ensure the safe and proper running of the Event. Consequently, participants may be instructed to withdraw

from the race in accordance with imposed cut of times.

3.6  The Event Organiser reserves the right at any time to remove the Participant from the Event or prevent

the Participant participating in the Event if, in the Event Organiser’s sole discretion, it considers such action

necessary for safety reasons or the proper enjoyment of the Event by other participants or for any other

reasonable reason. No refund of the Entry Fee shall be made if the Participant has acted negligently,

maliciously, with wilful misconduct or otherwise without due care and attention for the Event or other

participants, so as to cause his/her removal.

3.7  While the Event Organiser takes every care with the staging of the Event, the Participant acknowledges

that no insurance is taken out by the Event Organiser on the Participant’s behalf. Therefore, any and all

insurance (including personal accident and personal items insurance) is his or her sole responsibility and

the Event Organiser recommends all Participants take out such insurance as they deem appropriate.  In

particular, the Participant acknowledges that any Withdrawal on medical grounds will not entitle them to a

refund etc. other than as detailed at Clause 5 below and any insurance to cover this is their own


3.8 The Event Organiser will email all communications to the email address provided by the Participant

upon his/her original application. The Event Organiser shall not be held responsible for any computer

malfunctions or other technical anomalies that may occur in the process of sending out such email

communications that may lead to failure of receipt by the Participant. To ensure receipt of all Event

information, it is the sole responsibility of the Participant to ensure they provide the Event Organiser with

the correct email address and postal address and to inform the Event Organiser of any changes to these

prior to the Event within the time limits specified in these Conditions.

3.9  The minimum age of entry for the Event is 16 years old as at the date of the Event, although

Participants aged under 18 as at such date will be required to have completed and returned the Parental

Consent Form in advance of the Event.

3.10  All decisions and rulings by the Event Organiser, its employees and its agents are considered final.

Accordingly, the Participant will comply with all Event rules and all instructions and guidelines given by

stewards, marshals, and safety personnel. The Participant acknowledges and agrees that the Event

Organiser will organise and run the Event and will have sole authority and be the final arbiter on all

decisions relating to the safety, running and organisation of the Event, the rules of the Event, the timings/

finish times and the placings.

3.11 These Conditions and the entry into the Event are personal to the Participant and he/she may not

assign any of his/her rights or obligations under this Agreement without the prior written consent of the

Event Organiser. The Participant represents and warrants that the entry is purchased for personal use only,

that it will not be donated free of charge or otherwise given away (other than by a Charity for Charity

Participants as applicable), and that it is not purchased as part of any form of business or commercial

activity (save as expressly authorised by the Event Organiser), and in particular, that the entry may not be

resold or offered for resale by anyone whether at a premium or otherwise and may not be used for

advertising, promotion use as a prize (including in competitions and sweepstakes), travel packages, or for

any other trade purposes, without the prior written consent of the Event Organiser. For the avoidance of

doubt, donation, give away, resale or attempted resale is grounds for seizure or cancellation without refund

or other compensation.

3.12  The Participant acknowledges and accepts that circumstances concerning an Event may change from

time to time for reasons out of the Event Organiser’s reasonable control or otherwise, without the Event

Organiser incurring any liability and without any rights to Withdrawal being accrued by the Participant

other than set out in clause 5 below. By way of example, and for illustration purposes only, car parking

arrangements and the exact route of any part of the Event may change but such changes/issues will not

allow the Participant to withdraw and nor will the Event Organiser be deemed liable except as otherwise set

out herein.

4.  Bookings and Payments

4.1 In consideration for being granted the right to participate, the Participant must pay the Entry Fee by no

later than the closing date set out on the Entry Form, and those participants under 18 years of age as at the

date of the Event must return the Parental Consent Form.

4.2 The Participant shall complete the Entry Form online and submit it together with payment of the Entry

Fee online in accordance with the Event Organisers' website.

4.3 The Participant shall not be eligible or entitled to participate in the Event until full payment of the Entry

Fee has been received by the Event Organiser and the Parental Consent Form has been returned (as

appropriate). No payment shall be deemed to have been received until the Event Organiser has received

cleared funds.

5.  Withdrawal, Cancellations or Alterations

5.1  This clause 5 shall not apply to Charity Participants whose places are the property of the Charity. All

cancellations, refunds or withdrawals by Charity Participants must be taken up directly with their

designated Charity. No refunds (mentioned in this clause 5) shall be made directly to any individual Charity

Participant in any case.

5.2 The Event Organiser operates a fourteen (14) day cooling off period. Accordingly, the Participant is

entitled to cancel his/her application to participate provided the Event Organiser receives written notice of

cancellation within fourteen (14) days of payment of the Entry Fee (payment being deemed made for the

purposes of this clause 5.2 by clicking on the make payment link on the secure payment webpage). During

this fourteen (14) day period the Participant is able to cancel his/her entry and receive a full refund of the

Entry Fee by emailing team@wearetribe.co. The notice must be received before the end of the 14 day

cooling off period.

5.3 The Event Organiser reserves the right to alter the start time of the Event. In the event of a change of

start time the Participant will be notified of the revised start time with as much notice as reasonably

practicable. No refund in full or in part shall be made for any change in start time for an Event provided the

Event takes place on the specified date of the Event.

5.4 The Event Organiser reserves the right to change the date of the Event. In the event of such change of

date of the Event, where the Participant is unable to attend on the revised date, he/she has fourteen (14)

days to inform the Event Organiser in writing from when the change in date is announced to receive a full

refund of their Entry Fee.

5.5 The Participant acknowledges that participant places are limited and payment of the Entry Fee and

reservation of the place has an effect on logistics and the subscription for the Event. Accordingly, subject

to clauses 5.2 and 5.4 above, the Participant may only withdraw from the Event at any time, subject to the


5.5.1  if the Participant withdraws from the Event before the commencement of the Event weekend he/she

will receive no refund.

5.6  Notice of Withdrawal from the Event must be communicated by emailing team@wearetribe.co.

5.7  The Event Organiser reserves the right to amend the Event format, route or distance in their sole

discretion or cancel the Event due to circumstances beyond its reasonable control or for any safety related

reason. In the event of the Event being cancelled it shall provide the Participant with a full refund with no

further liability whatsoever arising from such cancellation. If the Event is changed to another reasonably

similar format, route or distance the Participant will not be entitled to any refund and there shall be no

further liability whatsoever arising from such change of format. Any significant changes to the route will be

communicated ahead of the Event date.

6.  Event Organiser Responsibilities/Liability

6.1  Notwithstanding anything in these Conditions, the Event Organiser shall not be liable to the Participant

for any liability in contract, tort (including negligence) or otherwise for any loss of business, revenue or

profits, anticipated savings or wasted expenditure, loss or damage of or to personal equipment belonging to

the Participant or any indirect or consequential loss or damage whatsoever (notwithstanding that such loss

was within the contemplation of the parties at the date of submitting the Entry Form) arising out of the

Participant taking part in the Event or any other matter arising under these Conditions nor for an aggregate

amount greater than the Entry Fee paid by the Participant.  Without limiting the foregoing, the Event

Organiser will not be liable for any actions of any spectators or other third parties unless otherwise set out


6.2  Accordingly the Participant hereby expressly and irrevocably renounces, for him/herself, heirs and

successors in title the right to any recourse or claims whatsoever against the Associated Parties as a

result of any kind of physical, mental or other loss or damage of whatsoever nature (including any loss of

earnings, profits, or pain and suffering) suffered by the Participant, directly or indirectly, or by his/her family

or by any dependents and caused by an event in any way relating to the Participant’s participation in Event,

and the Participant hereby undertakes, for him/herself, heirs and successors in title to indemnify and hold

harmless the Event Organiser, and the Associated Parties for any costs and/or amount, which they or any of

them may be required to pay as a result of any aforesaid recourse or claim by whomsoever made. The

Participant also agrees to indemnify the Event Organiser and the Associated Parties for any claim, actions,

liabilities or losses resulting from any breach of the Participant’s declarations above and/or the Participant’s

negligent acts or omissions and/or wilful misconduct.

6.3  Nothing in these Conditions shall exclude or limit the liability of the Event Organiser:

6.3.1  for death or personal injury caused by the Event Organiser's negligence;

6.3.2  for fraud or fraudulent misrepresentation; or

6.3.3 for any matter which it would be illegal for the Event Organiser to exclude or attempt to exclude


6.4 This clause 6 shall be read and construed and shall have effect subject to any limitation imposed by any

applicable law.

7.  Publicity and Results

7.1 The Participant irrevocably consents to:

7.1.1 his/her appearance in the Event being filmed, recorded, incorporated and exploited in whole or in part

in any television programme, film, video or broadcast of whatever nature by all means and in all media and

formats now or invented after the date of these Conditions by the Event Organiser and its Associated

Parties; and

7.1.2 the use and reproduction by the Event Organiser and its Associated Parties of the Participant's name,

likeness, appearance, Event times and photographs, films and recordings by all means and in all media for

the purpose of advertising, publicity and otherwise in relation to the exploitation of the Event (and future

events) and/or the promotion of the Event (and future events) and the commercial rights relating to the

Event (and future events) provided that such use does not imply direct endorsement by the Participant of

any official sponsor or supplier of the Event.

7.2 Any film, photographs (by camera or mobile phone), or any other recording of moving or still picture,

and all intellectual property in connection therewith (including but not limited to copyright) shall remain the

property of the Event Organiser, and where such intellectual property does not automatically vest in the

Event Organiser, these Conditions shall constitute a legally binding assignment thereof and/or the

Participant shall sign, or procure the signature of all reasonable documentation required to give affect

thereto. Accordingly any such recording shall not be used other than for private use without the Event

Organiser’s prior written consent.

7.3 The Event Organiser will use reasonable endeavours to provide an Event finish time for the Participant

however it cannot be held responsible for any computer result anomalies or any technical malfunctions.

1.2.  The Event Organiser will contact you from time to time about the Event and related activity. Your

details will also be passed onto the official Event Photographers in order for them to email you regarding

your photo’s after the race – they will not contact you about anything other than your Event photo. The

Event Organiser will not pass your details onto any other third parties without your prior consent.

8.  General

8.1  These Conditions (and the documents referred to herein) constitute the entire agreement and

understanding of the parties and supersede any previous agreement between the parties relating to the

Event. The Participant acknowledges and agrees that in submitting the Entry Form (and the documents

referred to herein) it does not rely on, and shall have no remedy in respect of, any statement,

representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of

any person (whether party to these Conditions or not) other than as expressly set out in these Conditions.

8.2  Nothing in these Conditions shall constitute or be deemed to constitute a partnership between the

parties hereto or constitute or be deemed to constitute either party as agent of the other for any purpose

whatsoever and neither party shall have authority or power to bind the other or to contract in the name of

the other in any way or for any purpose.

8.3  No waiver by either party of a breach or a default hereunder shall be effective unless in writing and

signed by both parties and any such waiver shall not be deemed to be a waiver of any subsequent breach

or default of the same or similar nature.

8.4  To the extent permitted by law all provisions of these Conditions shall be severable and no provision

shall be affected by the invalidity or unenforceability of any other provision with the remaining provisions if

necessary, being so amended as shall be necessary to give effect to the spirit of these Conditions so far as


8.5  These Conditions shall be interpreted in accordance with the laws of England and Wales and any

dispute arising hereunder shall be subject to the exclusive jurisdiction of the English Courts.

TRIBE Terms & Conditions

TRIBE sells tickets for events advertised on websites owned and operated by us from time to time using Eventcube’s ‘Ticket Mechanic’. Eventcube is a trading name of Eventcube Solutions Ltd, a company incorporated in England under company number 08939283.

TRIBE is a trading name of TRIBE, a company incorporated in England and Wales under company number 09286289 with a registered office at 15 Goulton Road, E5 8HA.

Tickets featured on the websites are for a variety of events (“Events”) promoted by a variety of promoters. We refer to the party who organises and provides the Event as the “Event Organiser”.

The ticket you purchase remains the property of the Event Organiser and is a personal revocable license which may be withdrawn and admission refused at any time upon refunding the printed purchase price.

This ticket is issued subject to the terms and conditions of the Event Organiser and/or Event.

Full details are available on the Event website or at the venue box office.

Breach of any of these terms and conditions or any unacceptable behaviour likely to cause damage, nuisance or injury shall entitle the Event Organiser to eject or refuse entry to or from the venue.

You acknowledge and accept that policies set forth by the Event Organiser, may prohibit us from issuing exchanges or refunds after a purchase has been made or for lost, stolen, damaged or destroyed tickets.

Event Tickets are non-transferable and non-refundable except in the instance of Event cancellation.

When you receive your tickets, be they E-Tickets or Physical it is your responsibility to keep them in a safe and secure place..

Tickets purchased through Eventcube are subject to a per ticket, non-refundable booking fee.This booking fee is non-refundable under all circumstances due to costs accrued from Eventcube’s Merchant Gateway.

E-Tickets do not incur any additional charges than our processing fees, Physical Paper tickets will incur an extra printing and postage cost.

The limit for ticket purchases for an individual ticket release for an Event is 6. Some limitations to this may apply. We may request this to be lowered if the Event is anticipated to have higher than normal demand to prevent any touting. This policy is in effect to discourage unfair ticket buying practices.

Tickets may be restricted to a maximum number per person, per credit card and, for some events, a restriction may apply per household.

We reserve the right to cancel tickets purchased in excess of this number without prior notice.

Multiple tickets orders cannot be split. The primary ticket holder must be present to enter the Event with E-tickets.

If you are splitting Barcoded E-Tickets you may print out each barcode separately and provide the other parties with some ID from yourselves, however entry will be entirely at the discretion of the Event Organiser.

Unlawful resale of a ticket is grounds for seizure or cancellation of that ticket without refund or other compensation.

We will not be responsible for any tickets that are lost or stolen.

Event Organiser reserves the right to cancel bookings which it reasonably suspects to have been made fraudulently

For information about a purchase you’ve made, contact us, quoting your order number given to you at the conclusion of placing the order.

It is your responsibility to ensure that the order you make contains the correct information because ; it is not our responsibility to correct any mistakes made although we will use reasonable efforts to do so as dictated by the circumstances.

While we try and ensure that all prices on our website are accurate, errors may occur. If we discover an error in the price of tickets you have ordered, we will inform you as soon as possible and give you the option of reconfirming your order at the correct price (and credit or debit your account as applicable) or cancelling your order.

If we are unable to contact you, you agree that we may treat the order as cancelled.

If you choose to cancel after you have already paid the incorrect ticket price for the tickets, you will receive a refund of the ticket price from us.

We do not offer refunds for ticket purchases unless the Event is cancelled in which case we will refund the ticket price less the booking fees and any other charges which we cannot recover. This is outlined in our terms and conditions during purchase and is an industry-wide standard.

Please ensure during your purchase that you are buying the correct number of tickets for the correct Event.

Occasionally, Events are cancelled or postponed by the team, performer or Event Organiser for a variety of reasons. Contact us for exact instructions.

It is your responsibility to ascertain whether an Event has been cancelled and the date and time of any rearranged Event.

If an Event is cancelled or rescheduled, we will use reasonable endeavours to notify ticket holders of the cancellation once we have received the relevant authorisation from the Event Organiser.

We do not guarantee that ticket holders will be informed of such cancellation before the date of the Event.

Unless indicated otherwise in relation to a particular Event, if an Event is cancelled, ticket holders will be offered seats at the rescheduled Event/s (subject to availability) up to the face value of the tickets or, if the ticket holder is unable to attend the rescheduled Event or the Event is not rescheduled, a refund of the ticket price.

Refunds for tickets purchased prior to the date of the original Event will be given up to their face value. If an Event takes place over several days and only one day is cancelled, a partial refund only may be payable corresponding to the day(s) cancelled.

If the Event is moved or rescheduled, the Event Organiser may set refund limitations.

In order to claim your refund, please email support@eventcube.io.

You must include your original emailed ticket with booking reference number and comply with any other reasonable instructions of Event Organiser.

This does not affect your statutory rights. We regret that unless as per above the Event is cancelled, tickets would only be refunded based on discretion of the Promoter.

Tickets are sold subject to the Event Organiser’s right to alter or vary the programme due to events or circumstances beyond its reasonable control without being obliged to refund monies or exchange tickets.

The venue reserves the right to refuse admission should patrons breach any terms and conditions of the Event or Event Organiser.

The venue may on occasions have to conduct security searches to ensure the safety of the patrons.

Ticket holders consent to filming and sound recording as members of the audience.

The Event Organiser accepts no responsibility for any personal property.

Unless the Event Organiser has been proved negligent in a court of law, it shall have no further liability beyond the face value of the ticket purchased.

The Event Organiser shall under no circumstances be liable for any loss of enjoyment or wasted expenditure. Personal arrangements including travel, subsistence and accommodation relating to the Event which have been arranged by you are at your own risk.

Nothing in these terms and conditions seeks to exclude any liability of TRIBE, Eventcube or the Event Organiser for death or personal injury caused by its negligence, fraud or other type of liability which cannot by law be excluded or limited. Save as set out in this clause under no circumstances shall Eventcube have any liability to any party other than in respect of the transactions processed by the Ticket Mechanic up to the value of the tickets less the booking fees and any applicable cancellation charges.

The Event Organiser and its affiliates, successors, or assigns may enforce these terms in accordance with the provisions of the Contracts (Rights of Third Parties) Act 1999 (the “Act”).

Except as provided above, this agreement does not create any right enforceable by any person who is not a party to it under the Act, but does not affect any right or remedy that a third party has which exists or is available apart from that Act.

TRIBE uses Eventcube’s ‘Ticket Mechanic’ to administer its tickets subject to and in accordance with these Terms and Conditions.

Your use of the websites and transmission of your personal data to Eventcube to enable the processing of your ticketing requirements is subject to the terms of Eventcube’s Privacy & Cookies Policy.

All of these terms and conditions are governed by English Law and any disputes arising out of any transaction with an Event Organiser are subject to the exclusive jurisdiction of the English Courts.